Microsoft M365 Copilot Ordering Instructions

Stanford’s Microsoft 365 Volume License Agreement currently runs from November 1, 2024, to October 31, 2028 (“Agreement”). The annual term is November 1^st to October 31^st of the subsequent year. All orders placed are prorated and co-termed with the Agreement. Please note that not all Microsoft 365 applications are available at Stanford. To Learn more, please visit Microsoft 365 Supported Applications and Microsoft 365 Tools That Are Not Available at Stanford. Some Microsoft applications can be purchased from our Microsoft Authorized Reseller, CDWG, but are not supported by University IT.

PRICING

Pricing for M365 Copilot is $216 per user, per year and is invoiced annually.

ORDERING PROCESS FOR NON-UIT ORDERS

If you are not an employee of University IT, please follow the Ordering Process for Non-UIT Orders.

Please email Simone Mikaelian, Executive Account Manager simone.mikaelian@cdw.com (CDW Government, LLC, Stanford Payee/Supplier No. 500596) with the following information:

Email Subject Line Description: [Stanford: M365 Copilot (insert name of business unit/school, SoM, Doerr, GSB, SMC, R&DE, etc.]

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Name of your business unit/school 
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Bill To/Ship to Address
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Billing Contact Email
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Number of License
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CDWG will provide you with a quote within 2 business days. You can then process a Purchase Order (PO) through Campus Procurement Services directly. Please ensure the PO matches the quote line by line. UIT is not an approver for such PO.

Order Confirmation: Once you have placed the PO to CDWG, please submit a ServiceNow Ticket to Academic Software Licensing with the following information:

Attached CDWG Quote
Attached Stanford PO
Number of License
SUNet ID for the user(s)

Invoice: CDWG will invoice for each prorated or annual term as detailed in the quote.
Pcards and Blanket POs will not be accepted.

ORDERING PROCESS FOR UNIVERSITY IT ORDERS ONLY

Please email Simone Mikaelian, Executive Account Manager simone.mikaelian@cdw.com (CDWG) with the following information:

Email Subject Line Description: [Stanford: M365 Copilot, UIT]
Bill To/Ship to Address
Billing Contact Email
Number of License

CDWG will provide you with a quote within 2 business days. Once you have a quote, please submit a ServiceNow Ticket to UIT Vendor Management

Select “Request purchase requisition.”
Attached the Quote, enter all required data, and provide SUNet ID for the user(s).

Pcards and Blanket POs will not be accepted.

DELIVERY & IN-APP ACCESS

The estimated license provisioning schedule is approximately 7 business days from receipt of PO.

If a user has a M365 Copilot license, they will see the Copilot feature within supported Microsoft 365 applications like Word, where it will appear as a dialog or option on the ribbon. No notice is generated when services are enabled for accounts, but confirmation that such action was taken will be noted in the ServiceNow Ticket.

CUSTOMIZATION, TROUBLESHOOTING & SUPPORT

M365 Copilot is available as a paid tool with the understanding that users will independently learn and utilize it. The Stanford Microsoft 365 Copilot public Teams site provides self paced training on the technology, with more in depth documentation available from Microsoft's Copilot Learning Hub.

Microsoft 365 Copilot is approved for High Risk + PHI data, but other Copilots might not be approved for use with Stanford data at this time. Please review the GenAI Tool Evaluation Matrix for more information.

End of Ordering Instructions

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