Software Purchase Policy Change

This month, Stanford’s Purchasing Card (PCard) policy will be updated to improve our software purchasing practices and safeguards.

Effective Nov. 13, 2023:

• PCard users must consult with their local IT team or department administrator before using the PCard to purchase software that is not available through the Software at Stanford website and does not require a contract.  
• The PCard user must then attest that they consulted with their local IT team or department administrator in the verification process following the purchase. Refer to Software Purchase Guide for Local IT for information about IT consultation.

This change replaces the current policy that requires PCard users to submit an exception request to the Financial Management Services (FMS) Card Services team before making these software purchases. 

More information

• If you're a PCard user, visit the Fingate website for purchasing guidance. 
• If you're in an IT role, visit the Software Purchase Guide for Local IT page.